3 lessons for accountants from….. personal trainers

I recently heard John Hardy the Founder of FASTER Health and Fitness introduce his business.  He mentioned he throught there were similarities with accountants. I have taken what he said and adapted it to provide some lessons for accountants from the business side of personal training and fitness.

1  Personality

John has noted that a bad trainer with a great personality will keep their clients for longer than those who focus on simply helping someone achieve a short-term goal (eg: weight loss).

Equally there are plenty of bad accountants who hang onto clients even though they’re not doing a very good job. The clients don’t really know what they could expect from a good accountant, so they stay with the bad accountant as long as they seem like a nice person.

Lesson: It’s easier to hang onto clients if they like you as a person. If you think you may be perceived as more of a traditional boring accountant, get out there. Attend  a local networking group on a regular basis and help people get to know and like you. It rarely happens overnight, but practice can help.

2  Context

Successful trainers do more than simply explain to clients how they can get fit. They also reference ‘how unfit you’re not getting’. They encourage and congratulate small successes.

Many accountants will tell clients what books and records they need to keep and leave them to it until the next set of accounts is required. Then the client finds out they haven’t been doing things as they should and that the accountant is having to do more work than planned just to get things straight.

Lesson: Check-in with clients to see how they’re doing – not just with their books and records, but generally. I have often pointed out the benefits of simply calling clients and asking them “How’s business?” and evidencing a genuine sense of interest and desire to help them to do better.

3  The technicalities

Apparently the training that personal trainers receive largely addresses just the medical and physical side of things. This leads to them focusing on all kinds of measurement, numbers and statistics. When they then go self employed they quickly learn that they need to also understand the business side of things. Being a good personal trainer is not enough to build a sustainable income as a personal trainer.

Can you see the analogy here?  Accountants’ training is focused on doing a good job as an accountant – from a technical perspective. There’s rarely any reference to the skills and activities you need to build a successful accountancy practice. As a result lots of well trained accountants struggle to build their own practice.

Lesson: You cannot rely on your technical expertise to build a successful accountancy practice. You need to apply good business planning skills too.

Sole practitioners who want to build a  more successful practice can tap into my guidance and support through the Successful Practice Programme (emails), The Sole Practitioner Breakthrough Programme (webinars), or 1-2-1 mentoring and support.

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The end of accountants is nigh. Or is it?

Let me save you some time. Yes, the accounting profession is going through (another) period of unprecedented change. There will be fewer jobs for accountants in the future. There will be fewer large firms of accountants in the future. But there will continue to be plenty of work for savvy sole practitioner accountants for many years to come.

The remainder of this blog post explains my thinking. I’d love to know whether you agree.

Another period of ‘unprecedented’ change

Many commentators are (again) suggesting that the move to cloud accounting has reached a tipping point and is now creating a period of unprecedented change for accountants. I’ve tracked similar warnings about cloud accounting back to at least 2009 when I dismissed the warnings as being too loud and too soon.  There has been an increasing move into the cloud over the years and accountants have adapted – as they will continue to do.

Another big change ‘now’ is the rise of Artificial Intelligence (AI). Again, I suggest that the real impact of AI is somewhat down the line. And no, I do not see how it can replace the role of sole practitioner accountants – any more than the move to quarterly reporting to HMRC (part of the Making Tax Digital initiative) will decimate accountants’ client bases.

Fewer jobs for accountants in future

This prediction follows two key changes. The first is the (now) increasing move to cloud accounting, the influx of apps and automated facilities that reduce the need for so many accounting staff in finance departments and in firms of accountants.  The second change is the rise of AI which, over time, will only add to this trend. But neither of these changes will reduce the need for savvy sole practitioner accountants. Their activities may need to evolve but, as always, nothing will change their client base overnight.

Fewer large firms of accountants in the future

This seems obvious to me as the costs of running large firms continue to increase without any commensurate rise in productivity or quality of service to their smaller clients. Every decade sees more mid-sized firms merging and claiming this will help clients. Typically though the mergers are drive more by a desire to reduce overhead costs and thus maintain profits per partner.

Clients, on the other hand, are increasingly looking for lower fees and want evidence that they are better served by a larger firm with higher staffing costs than smaller firms. Over time this means that more and more smaller are moving to smaller firms of accountants. The exceptions are those who perceive that they are better served by a larger firm with higher fees and staffing costs than smaller firms.

It is no longer cost prohibitive for smaller firms to promote themselves aggressively in competition with larger firms thanks to the internet and low-cost online marketing opportunities.  I have long seen a future where accounting firms are increasingly polarised – a few very large ones and thousands of very small ones. This will better match the demographics of the business world. Although many people glibly talk about SMEs, the official stats reveal that over 99% of  UK businesses are small. And a very large proportion of them are, in fact, micro businesses. How many of these businesses or individual taxpayers need services that cannot be provided by smaller firms of accountants?

 Sole practitioners

A while ago, I decided to focus my advisory and support services on sole practitioner accountants. Yes, I also have plenty to say that is of value to those in larger firms and this is why I am engaged to speak at conferences for larger firms and for international associations. But I love working with savvy sole practitioner accountants who are keen to become more successful. And so yes, of course, I see there is a future for them. Their roles and activities will continue to evolve, as they always have done, and I will be there to help them.

I have worked with sole practitioners for many, many years. And I have constantly been debunking the ill-informed nonsense they are fed about the short-term impact of major changes.  When the first Accountex conference took place in November 2012 I was invited to write an editorial for the show guide. In it I set out dozens of ‘major’ changes to the accountancy profession that we had witnessed over the preceding twenty years. Most had been predicted (by others) as likely to have a major impact on accountants.  However, in every case accountants adapted. Some retired early but they were replaced by more accountants choosing to start their own practice. Many of these new entrants had been made redundant by the larger firms who were slimming their workforce as a result of mergers (see above). This trend is continuing.

The rise in home working and mobile working is also contributing to a rise in the number of sole practitioners and smaller local firms. For some years the professional training syllabus has been evolving to ensure that newly qualified accountants have better business skills than ever before. This, I suggest, is fuelling a desire to be one’s own boss, to run one’s own practice and to move away from the politics and cost pressures of working for mid-sized firms. An increasing facility to allow staff to work from home and whilst mobile can only increase the desire to cut loose from the mother-ship and go it alone or to create a new smaller and local practice.  As I noted earlier it is much easier and cheaper to market a smaller practice than ever before.

Those sole practitioners who are resistant to change will become increasingly frustrated. More will retire early (as did their predecessors) rather than adapt and develop their skills. Other commentators talk about the need for accountants to develop new skills. In many cases though, it’s simply a case of refining and repackaging services to highlight the benefits to clients and the value delivered.  Guess what?  These are topics I have long addressed through my own service offerings to sole practitioner accountants.

Conclusion

The future for accountants depends on whether you are employed in industry, employed in practice or engaged in practice. And on whether you will be in a large firm, running your own accounting firm or running a niche practice of some sort. I believe there is a strong future for savvy sole practitioners who are willing to adapt and move with the times.

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“None of my clients want anything more than the basics”

Unlike some commentators, I entirely accept that many accountants have some clients who want nothing more than a basic compliance service.  And that you get very frustrated to be told by consultants that you should offer your clients advisory services. After all,  you know your clients don’t want, cannot afford and will not value such advisory services.

Assuming that to be the case you have a choice. Either:

  1. Accept that over time you MAY struggle to replace the odd client who leaves, dies or retires. Again, I doubt anything will change overnight, so much depends on how much longer you plan to be in practice; or
  2. Start to offer relevant advisory services to those of your clients who might actually appreciate it and be able to afford the additional fees; or
  3. Look to attract new clients who are not the same as your existing clients and who do value advisory services.

Or of course, you could also pursue a combination of the 3 choices.

One of the accountants I work with started by telling me about the problems he was having with many of his clients.

“They’re all legacy clients, have been with me for years and I know they don’t want advice and won’t pay higher fees.”

I asked if he was sure this applied to ALL of his clients. He wasn’t sure. When we talked he realised that he had won a good few new clients in the last couple of years and hadn’t yet explored whether they would be willing pay for commercial business advice. In effect he was still operating like a start-up practice and wasn’t adapting his service to reflect his wider experience and desire to earn higher fees. I shared some tips and tricks he could use to move things forward. And we now speak regularly as he find s this a helpful incentive and support mechanism.

Another accountant (who I don’t work with) approached me as he wanted to increase his fees and offer more business advice to his clients. He then added:

“None of my clients want anything more than the basics”.

He assured me that all of his clients were tight on fees, had pretty simple affairs and earned too little to afford or warrant business advice. He was adamant that nothing I did with other accountants was relevant or would work for him.

I apologised that I could not just wave a magic wand and change his clients’ attitudes. If he knows – with certainty – that none are capable or willing to pay more, then nothing I or anyone else can do will change things. If he wants the profile of his clients to change he will need to take action himself to attract and then bring on board some new clients. He didn’t want to do this.

I sympathised with his position and let him go off to find someone with more patience who would persuade him to change his attitude and approach. I prefer to work with accountants who are prepared to take my advice.  I choose who I work with. As can you.

In an ideal world I wouldn’t have to continually seek out new clients. But I accept this as a necessity given that I want to earn a decent living from my work with accountants. I also only want to work with accountants I like (and who like me).  You can make a similar choice. It’s easier if you are clear what this means and if you make it easy for clients to tell whether you are the right sort of accountant for them.

Do think about what decisions and actions you could take to make sure you’re living in a world with great clients that are a pleasure to work with.

 One action you could take is to develop  your ‘lead generation’ skills. This will mean you have a steady flow of good new prospects approaching you to act for them.  

If you’re in a lead desert with very few leads, you basically have to work with whoever you can get. And, as you’ve seen to date, that means you end up with low fee paying clients who don’t want to pay you for advice they don’t value..

If you have a surplus of leads, and significantly more potential clients than you could work with, then you get to pick and choose. You can focus on clients who are the very best fit for you and who you’re going to enjoy working with.

Simple in theory. But generating lots of high quality leads isn’t easy. For many accountants it’s the hardest part of marketing. That’s why they end up desperately negotiating and bargaining with the few leads they have to persuade them to become clients.

I address these and related points in my emails, webinars and round table groups. And in my blog posts too 😉

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Have you checked your KDIs?

One of the reasons I do what I do is to help accountants win more clients. And one of the ways you can do this is to identify what makes you different to the competition. Yes, the raw service you provide may be the same but this is only part of the story.

Every accountant I have met is different. An individual. We all have different experiences, backgrounds and attitudes. These combine to ensure that clients will get a different service dependent on which accountant they appoint. If this was not the case, clients would never move from one accountant to another other than due to fee issues.  And yet clients do move for other reasons.

During many of my talks and when I’m working with savvy sole practitioners I make the point that most clients want more than just an annual set of accounts and tax return. They also want advice on how to keep their tax bills down, how much tax to pay and to know when it be due. Clients in business often also want business focused advice. Not everyone will pay for this. But that’s a separate issue.

The fact is that every accountant will deliver their advice differently. We all have our own opinions borne of our past experiences. And there are many different ways of providing (and billing) for advice.

This all brings me back to the main point for this blog post. KDI stands for Key Difference Indicators. We’re all familiar with the idea of KPIs – Key Performance Indicators. My aim by referencing KDIs is to encourage accountants to think about what makes them Different to other accountants and then to focus on their KDIs. And, let me stress, I intend KDIs to be identified for individual accountants, not for accountancy firms.  There is quite enough nonsense talked about USPs – as I have highlighted on this blog previously. For example: Stop talking about your USP – it’s the same as other accountants.

By choosing a different set of initials I hope to highlight the benefits of focusing on what makes you (personally) different to other accountants. Yes, this is a variation on my recurring theme of STANDING OUT from your competitors and peers. Normally when I reference this point it is in the context of being better remembered, referred and recommended.

You can use your KDIs however to boost your self confidence when advising clients. And when setting your fee rates. There is no single going rate for most of the work you do. Your approach and your fees are a function of your KDIs.  Have you checked yours?

 

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How much personality should sole practitioners put into their practice?

I was asked two related questions during a recent interview. This post is drawn from the notes I made before giving my answers on air.

1. With so many businesses competing with each other online, has it become more important to put more personality into your practice?

The smaller your practice the more important it is to allow people to know that it is you who runs it. I am assuming here that you want more clients and that you’re not simply looking to take on those people who want the cheapest possible job.

Your clients know who you are, don’t they? Why hide this from prospects? That’s what you do when you fail to include your name, a photo and something about you (as a person) on your website. It’s really easy to STAND OUT positively from all of your competitors who fail to do this. Let them be the ones who hide behind a business name and brand – with a website that only allows people to contact an unnamed info@ email address.

I’d encourage you to adopt the same logic when you are crafting or updating your Linkedin Profile. (See my free Linkedin Profile Tips here>>>)

And finally on this point, if you’re going to use twitter then ensure you use it in your own name with a photo of YOU. This will be far more effective than tweeting in your firm’s name. Personal twitter accounts always have more engagement and followers than those that operate in the name of small accountancy firms.

The more of your professional personality you show the more you will STAND OUT positively from your competitors who fail to do so.

2. Is there such a thing as too much personality?

I’m sure we’ve all seen people who confuse the idea of evidencing their personality with shouting about their achievements and activities online celebrex cost. This sort of behaviour is a turn-off and rarely helps build a positive reputation or new business leads.

What do you want people to say about you when you’re not there? You want to leave a positive impression whether online or face to face. If you have a larger than life personality that’s fine. It’s not for everyone, but if that’s your style then don’t hold back. Just try to ensure you are aware that some people may find you overpowering and so struggle to build rapport with you. Then  again, maybe you want to attract the sort of people who can relate to and enjoy the company of a larger than life accountant with a big personality. You can’t please all the people all of the time.

Be yourself – be authentic – be consistent. And let people take you for who you are.

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